Tag Archives | Tips & Tricks

Optimal Method for Placing MS Word Text Into InDesign

In my work I often combine MS Word files from dozens of different authors into a single book, and all of these Word files use vastly different styles. While it is possible to import styles from Word to InDesign, I’ve found that in an environment with potentially hundreds of authors there is no hope to […]

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Splitting Text Threads: Separating Stories (with and without script)

Question: Can InDesign split a story threaded through text frames in two while leaving the text in the current frames? Short Answer: There is a script that can do this, and there is a simple process to do it manually as well. Introduction In most ways, InDesign excels at managing text flow. it is easy […]

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Where is the “Save All” option in InDesign?

I’ve often wondered why there is no “Save All” option in the file menu in InDesign. Many InDesigners often have multiple documents open simultaneously. Today as I was indexing a book with 15 chapters I finally decided to do a quick search and found that while InDesign lacks the menu item, it has the keyboard […]

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Updating Pages in PDF Forms

(Edit 6/14/13: CS 6 allows you to create your form fields directly in InDesign, so this finally resolves the need for cumbersome workflows such as the one described below. If you are using CS6 or newer, consider building your form in InDesign so that when you export the PDF all fields are included, and you […]

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Page Numbering Tricks

InDesign’s automatic page numbers work well enough, but what about special cases? Some documents require pages to be omitted from total page counts. Other documents use several different systems. Sometimes section numbers or special codes must be included. Well, don’t start typing in those numbers manually, because InDesign can handle it—and quite gracefully, too. Every Page […]

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Create Your Perfect Workspace

Versions CS4 and later of Photoshop, Illustrator, and InDesign all use a standardized user interface that allows users to customize the visibility and arrangement of panels. This panel arrangement is referred to as your workspace. These 3 products also allow you to save multiple workspaces for different purposes. A well organized workspace will help you […]

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Stop Those Stray w’s! Use a Custom Keyboard Shortcut

I frequently switch between InDesign’s Preview and Normal display modes. In Normal mode I prefer to have my hidden characters, frame edges, text threads, guides, and even sometimes baseline grids all visible. They all go away simply by switching to Preview mode, so I don’t have to turn them off individually. The bottommost button of the […]

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The “FIXIT” Swatch

When designing books I often come across items that need to be addressed by the author or that I will need to come back to and fix later. I mark these with a special color swatch, usually bright red, that I’ve named “FIXIT.” I’ve also made a character style with the same name that will […]

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